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APPENDIX C

Purpose

The purpose of this procedure is to monitor, collect and analyze all project data. The aim of the monitoring activities is to determine whether the project is on track or not, take corrective actions when the project deviates significantly from the Project Management Plan and finally, communicate the project status with management, team and customer.

Definitions

·         None

Entry Criteria (AND)

No

Criteria

Exit Criteria Of

1

Baselined Project Management Plan

RITS_PM_Finalize_Project_Plan_Procedure

2

Customer and SM approval

RITS_PM_Finalize_Project_Plan_Procedure

Inputs

No

Output

Coming from/Output Of

1

Baselined PMP

RITS_PM_Finalize_Project_Plan_Procedure

2

Baselined Software Development Plan

RITS_PM_Finalize_Project_Plan_Procedure

3

Baselined Review Plan

RITS_PM_Finalize_Project_Plan_Procedure

4

Baselined Review Checklists

RITS_PM_Finalize_Project_Plan_Procedure

5

Baselined QA Plan

RITS_PM_Finalize_Project_Plan_Procedure

6

Baselined Audit Checklists

RITS_PM_Finalize_Project_Plan_Procedure

7

Baselined CM Plan

RITS_PM_Finalize_Project_Plan_Procedure

8

Baselined CIs List

RITS_PM_Finalize_Project_Plan_Procedure

9

Baselined Candidate Requirements

RITS_PM_Finalize_Project_Plan_Procedure

10

Baselined Size Estimation Parameters

RITS_PM_Finalize_Project_Plan_Procedure

11

Baselined Effort Estimation

RITS_PM_Finalize_Project_Plan_Procedure

12

Baselined Cost Estimation

RITS_PM_Finalize_Project_Plan_Procedure

13

Baselined Schedule Estimation

RITS_PM_Finalize_Project_Plan_Procedure

14

Baselined Risk Management Plan

RITS_PM_Finalize_Project_Plan_Procedure

15

Customer and SM approvals

RITS_PM_Finalize_Project_Plan_Procedure

Activities

No

Activity

Responsible

Input

Output

Temp/Form

1

Notify the responsible team members to execute the planned activities.

PM

Baselined Project Management Plan

Notification E-mails

 

2

Track the execution of all planned activities and tasks.

PM

Baselined Project Management Plan

Tracked Activities

RITS_PM_ Project_ Tracking_ Form

3

Collect project progress data, detail activity report as per the frequency defined in PMP from all team members.

PM

Baselined Project Management Plan

Activities Reports

RITS_PM_ Activities_ Report

4

Track project schedule according to the collected data.

PM

Activities Reports

Project Tracked Schedule

(Use Company Specific Template)

5

Track project risks according to the collected data.

PM

Activities Reports

Project Tracked Risks

RITS_PM_ Risk_ Management_ Form

6

Prepare the project tracking report according to the frequency defined in PMP and project schedule.

PM

Project Tracked Schedule and Risks

Project Tracking Report

RITS_PM_ Project_ Tracking_ Form

7

Prepare and conduct a milestone review meeting with stakeholders (internally and/or externally ) for discussing the project status and track the go/ no go decisions.

PM and Stakeholders

Project Tracking Report

Initial Milestone Go/No Go Decision

RITS_PM_ MOM_Form

8

Prepare and conduct a milestone review meeting with senior manager(s) for discussing the project status and track the go/ no go decisions.

PM and SM

Initial Milestone Go/No Go Decision

Approved Milestone Go/No Go Decision

RITS_PM_ MOM_Form

9

Take and track the suitable corrective actions and assign responsibilities for executing any corrective actions.

PM

 

Raised Issue

Corrective Actions and Tracked Issues

RITS_PM_ Issue_ Tracking_ Form

10

Conduct peer review as per the peer review process and plan.

PR

As per the process

As per the process

As per the process

11

Conduct QA audit as per the QA process and plan.

QAR

As per the process

As per the process

As per the process

12

Conduct CM activities as per the CM process and plan and baseline the SRS and RTM.

CC

As per the process

As per the process

As per the process

13

Collect measurements as per the measurement plan.

MC

As per the process

As per the process

As per the process

14

Monitor the progress as per the PM process and plan.

PM

As per the process

As per the process

As per the process

15

Approve the output of the procedure.

SM

Tracking Reports, Go/No Go Decisions, Corrective Actions and Risk Database

Approved Tracking Reports, Go/No Go Decisions, Corrective Actions and Risk Management Actions

 

Outputs

No

Output

Going To/Input Of

1

Approved Tracking Reports

RITS_PM_Project_Closure_Procedure

2

Approved Corrective Actions

RITS_PM_Project_Closure_Procedure

3

Approved Risk Management Actions

RITS_PM_Project_Closure_Procedure

4

Approved Go/No Go Decisions

RITS_PM_Project_Closure_Procedure

Exit Criteria (AND)

No

Criteria

Entry Criteria Of

1

Tracking Reports Approval

RITS_PM_Project_Closure_Procedure

2

Corrective Actions Approval

RITS_PM_Project_Closure_Procedure

3

Risk Management Actions Approval

RITS_PM_Project_Closure_Procedure

4

Go/No Go Decisions Approval

RITS_PM_Project_Closure_Procedure

Metrics

These measures can be useful to support the process enactment, or future enactments.

·         Size Variance: Actual size versus estimated size

·         Effort Variance: Actual effort versus estimated effort

·         Cost Variance: Actual cost versus estimated cost

·         Schedule Variance: Actual schedule versus estimated schedule

·         Resources Variance: Actual number of human resources versus estimated number of human resources

Subjects for Review

·         None

Records

·         MOM

·         Tracking Report

·         Activity Report

Configurable Items

·         Project Schedule

·         Project Risk Management Database

·         Issue Tracking Database

 

 

 

 

Quality Management System (QMS)