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APPENDIX C

Purpose

The purpose of the project closure procedure is to ensure a graceful exit for the project, collect closure acceptance from customer, discuss closure conditions content with project team and senior, and record the experience gained in practice in order to guide the enactment of other projects in he future. The project closure procedure may involve data analysis to suggest process improvements and lesson learnt.

Definitions

·         None

Entry Criteria (AND)

No

Criteria

Exit Criteria Of

1

Tracking Reports Approval

RITS_PM_Monitoring_and_Control_Procedure

2

Corrective Actions Approval

RITS_PM_Monitoring_and_Control_Procedure

3

Risk Management Actions Approval

RITS_PM_Monitoring_and_Control_Procedure

4

Go/No Go Decisions Approval

RITS_PM_Monitoring_and_Control_Procedure

5

Acceptance Test Defect Summary Report Approval

RITS_PD_Acceptance_Test_Execution_Procedure

6

Formal Acceptance Approval

RITS_PD_Acceptance_Test_Execution_Procedure

Inputs

No

Input

Coming from/Output Of

1

Approved Tracking Reports

RITS_PM_Monitoring_and_Control_Procedure

2

Approved Corrective Actions

RITS_PM_Monitoring_and_Control_Procedure

3

Approved Risk Management Actions

RITS_PM_Monitoring_and_Control_Procedure

4

Approved Go/No Go Decisions

RITS_PM_Monitoring_and_Control_Procedure

5

 

Approved Acceptance Test Defect Summary Report

RITS_PD_Acceptance_Test_Execution_Procedure

6

Customer Formal Acceptance

RITS_PD_Acceptance_Test_Execution_Procedure

Activities

No

Activity

Responsible

Input

Output

Temp/Form

1

Prepare the project closure report using the latest tracking report and milestone review.

PM

All              Procedure Inputs

Closure Report

RITS_PM_ Project_ Closure_ Report_ Template

2

Identify lessons learnt.

PM and Stakeholders

All              Procedure Inputs

Lessons Learnt

RITS_PM_ Project_ Closure_ Report_ Template

3

Conduct meeting to analyze process data to extract experience gained in current process enactment.

PM and Stakeholders

All              Procedure Inputs

MOM

RITS_PM_

MOM_ Form

4

Propose process  modifications if needed and suggest modifications for the process forms and scripts.

PM and Stakeholders

All              Procedure Inputs

MOM

RITS_PM_

MOM_ Form

5

Prepares and conduct meetings for discussing the project closure using the project closure report.

 

Closure Report

 

 

6

Conduct CM activities as per the CM process and plan.

CC

As per the process

As per the process

As per the process

7

Collect measurements as per the measurement plan.

MC

As per the process

As per the process

As per the process

8

Monitor the progress as per the PM process and plan.

PM

As per the process

As per the process

As per the process

9

Meets with the senior management reviewing the project closure report and obtaining approval/signature on the content and on formalizing project’s status as closed.

PM

Closure Report, Gained Experience and Suggested Process Modifications

SM Approval

 

Outputs

No

Output

Going To/Input Of

1

Approved Closure Report

Calling the RITS_CM_Maintaining_CM_Environment_Procedure

2

MOMs

Calling the RITS_CM_Maintaining_CM_Environment_Procedure

Exit Criteria

No

Criteria

Entry Criteria Of

1

Final Senior Management Approval

Calling the RITS_CM_Maintaining_CM_Environment_Procedure

Metrics

These measures can be useful to support the process enactment, or future enactments:

·         Actual versus planned time and effort

Subjects for Review

·         None

Records

·         MOM

Configurable Items

·         Project Closure Report

 

 

 

 

 

 

 

Quality Management System (QMS)